Employment

Administrative Assistant (posted 12/09/2024)
Position Description
Perry County Council of the Arts (PCCA) is seeking an organized and efficient Administrative Assistant to join our dynamic team! PCCA is a non-profit arts organization dedicated to building community through the arts, managing four core programs: PCCA Gallery artist engagement, Landis House, Arts in Education, and Community Programs. This part-time role will provide essential support to these programs, helping to ensure smooth daily operations and enhancing our outreach efforts.

Responsibilities
The Administrative Assistant will support the entire staff team, including the Executive Director, Arts in Education Coordinator, Community Engagement Coordinator, Gallery Manager and other key roles. The primary responsibilities will include:

  • General office administration: answering phones, emails, handling mail, and maintaining office supplies.
  • Onsite support at PCCA Gallery, Landis House, and offsite events as needed.
  • Assisting with event logistics, including classes, exhibitions, contests, and community programming.
  • Record keeping: processing invoices and deposits, maintaining records for memberships, sponsorships, and fundraising.
  • Assisting with communications: preparing newsletters, press releases, and social media updates, and maintaining event listings.
  • Organizing materials for programs such as Youth Art Day, summer art camps, and exhibitions.
  • Assisting with membership management, including sending renewal notifications and related correspondence.
  • Supporting volunteer recruitment, coordination, and engagement.
  • Collecting program feedback through surveys and assisting with data collection for reporting purposes.
  • Helping maintain and update databases, archives, and event documentation.

Additional Duties

  • Assist with preparing materials and spaces for exhibits, classes, and events.
  • Submit sponsorship requests and manage communications for fundraising efforts, including appeals for Youth Art Day and Annual Fund.
  • Provide support for tracking and maintaining PCCA’s digital presence, including updating the website and managing social media accounts.
  • Assist with other administrative tasks as assigned.

Qualifications and Experience

  • Strong organizational skills and the ability to manage multiple tasks.
  • Excellent written and verbal communication skills.
  • Comfortable working both independently and as part of a team.
  • Proficiency in Microsoft Office (Outlook, Word, Excel); experience with QuickBooks, DonorPerfect, or Square is a plus.
  • Familiarity with social media and digital communication tools.
  • A passion for the arts and a desire to support community programming.
  • Flexibility to work evenings and weekends as needed, with local travel within 50 miles of Newport, PA.

Additional Information

  • This is a part-time position, approximately 10-15 hours per week at $15 per hour.
  • Mileage reimbursement is available for travel to offsite events.
  • PCCA is an equal opportunity employer.

How to Apply – Interested candidates should send their letter of interest and resume to employment@perrycountyarts.org. Candidates will be reviewed as received.